Attention ENR2 room users: AIR is now accepting room reservations for summer and fall of 2021.

Please refer to the University of Arizona's Covid-19 website for the latest information on campus policies and procedures. We will update our room reservation process and policies as needed to ensure the safety and wellbeing of all ENR2 room users and building occupants. We thank you for your understanding.

COVID-19 Room Reservation Policies

These COVID-19-related policies are subject to change and dependent on guidance from senior campus administration and the state and local governments. As guidance changes, we will make changes to accommodations.

Events and gatherings are encouraged to use the Student Union Memorial Center for space reservations, as their operations are most able to assist with event needs such as event coordination, catering, and custodial services.

To mitigate the spread of COVID-19, the use of face coverings is strongly encouraged at the University of Arizona campus and the ENR2 building, especially during group activities in indoor settings.

Please review the current CDC guidance on the use of masks

Details on the size and capacity of our rooms can be found below. We are currently booking rooms at 100% capacity, unless guidance from senior campus administrations changes. We are happy to answer any questions regarding room configurations, socially distant capacities, technology for hybrid events, etc. to ensure the comfort and safety of our room users. Please reach out to our team at enr2roomres@arizona.edu if you have any questions.

Each AIR-managed room contains:

  • Sanitizing spray bottles and paper towels
  • Hand sanitizer, stations or bottles

If you need replacements of cleaning supplies or hand sanitizer, please fill out our Cleaning Supplies Request form.

AIR will NOT provide:

Please review Facilities Management policies and Custodial Services informational video for further guidance on cleaning.

Disclaimer: AIR is not responsible for enforcement of any campus guidance or mandates; however, if AIR is aware of groups larger than prevailing guidelines allow occupying the rooms, or any other violation of campus policies, AIR will notify the proper campus safety group.


 

See below for our full Room Reservation Policies with more information about reserving a space here at ENR2.

Important Notices for ENR2 Room Users

Requesting a room for a recurring meeting? Our BUMP CLAUSE notes that special, one-time events have priority over recurring events. AIR reserves the right to bump with 72 hours’ notice a recurring (or, on occasion, other) event for a special, one-time event. If this occurs, we will attempt to find alternate space within ENR2 if at all possible. 

FACILITIES MANAGEMENT NOTICE: If your event includes food/beverages at all, has more than 50 people attending, AND/OR falls on a weekend, you MUST fill out Facilities Management's Special Event Request form to notify custodial and, if necessary, specify other event needs. This will ensure your rooms are clean and the bathrooms are fully stocked and supplied.

Because custodial does not normally work on weekends, if you reserve a space on the weekend your event will incur charges via FM. Please reach out to the FM Special Event team with questions about these charges.

After filling out the FM Special Event Request form and receiving confirmation of submission, please forward confirmation to enr2roomres@email.arizona.edu. If we do not receive this notification at least a week prior to your event, we reserve the right to cancel your event.

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ENR2 Courtyard

ENR2 Courtyard

Outdoor courtyard on the first floor.

No tables or chairs provided; no A/V equipment provided.

ENR2 Cafe Commons

ENR2 Cafe Commons

Cafe commons area on the first floor; indoor area only.

Tables and chairs in the cafe provided; no A/V equipment provided.

*The cafe commons is only reservable outside of the Slot Canyon Cafe's normal business hours. 

ENR2 Roof

ENR2 Rooftop

Outdoor patio on the north side of the ENR2 roof level.

Two picnic tables and benches provided; no A/V equipment provided.

**University Police required for events occurring after 5PM or on the weekend

ENR2 S120A Small Conference Room

S120A / S120B

Small conference room located on the first floor in the Cafe Commons.

Conference table and 12 chairs provided. Screen with HDMI hookup provided; camera for videoconferencing available via USB hookup. Table equipped with electrical outlets, and data jacks are available in the room.

Lecture hall view of chairs behind

Agnese Nelms Haury Lecture Hall, S107

Tiered lecture hall located on the southwest side of the first floor.

Fixed tables with 120 moveable chairs, classroom style. Two projectors, screens and house computer (PC) available for use; HDMI and VGA cables for connecting a laptop; two handheld and five lapel microphones; two front-facing cameras and one audience-facing camera.

Seminar room with chairs and tables

S210 / S215 / S225

Seminar rooms located on the south side of the second floor.

Classroom setup with 20 tables and 40 chairs per room. Two projectors, screens and house computer (PC) available for use; HDMI and VGA cables for connecting a laptop; one front-facing camera and ceiling mics; one lapel microphone is available for check-out only.

ENR2 N572 Small Conference Room

N572 / N585

Small conference room located on the north side of the fifth floor.

Conference table and 8 chairs provided. Screen with HDMI hookup provided; camera for videoconferencing available via USB hookup.

Tables arranged in a square in videoconference room

N595

Videoconference room/pod on the northeast side of the fifth floor.

Classroom setup with 15 tables and 30 chairs available. One projector and screen, two display monitors and house computer (Mac) available for use; HDMI and VGA cables for connecting a laptop; two cameras and ceiling mics; one lapel microphone is available for check-out only.

Roof conference room with large tables and chairs

Executive Conference Room, N604

Conference room located on the sixth floor/roof.

Fixed tables with 30 chairs available; countertops available for use. One 98" display monitor and house computer (Mac) available for use; two HDMI cables for connecting a laptop; two cameras and remote mics.

*Requires special permission to reserve. Contact enr2roomres@arizona.edu for more information.

 

Special, one-time events have priority over recurring events. AIR reserves the right to bump with 72 hours’ notice a recurring (or, on occasion, other) event for a special, one-time event. If this occurs, we will attempt to find alternate space within ENR2 if at all possible. We will not bump regularly scheduled colloquia for building occupants (SNRE, SGD, Math).

If your event includes food/beverages at all, has more than 50 people attending, AND/OR falls on a weekend or after normal business hours, you MUST fill out Facilities Management's Special Event Request form to notify custodial and, if necessary, specify other event needs. This will ensure your rooms are clean and the bathrooms are fully stocked and supplied.

Because custodial does not normally work on weekends, if you reserve a space on the weekend your event will incur charges via FM. Please reach out to the FM Special Event team with questions about these charges.

After filling out the FM Special Event Request form and receiving confirmation of submission, please forward confirmation to enr2roomres@email.arizona.edu. If we do not receive this notification at least a week prior to your event, we reserve the right to cancel your event.

Limited technology is available in each room and specific technology varies. AIR will coordinate with you to conduct a pre-event site visit, if requested, that includes an overview of the technology available. We do not provide laser pointers, clickers, adapters or on-site/day-of tech or A/V support during your event; however, for emergencies, please call Maya Patterson at (520) 626-9987.

Food and beverage are allowed in ENR2 meeting spaces, provided all university policies are followed. For university departments or student clubs/groups, Arizona Catering Company must provide all catering services valued at more than $750. If the catering costs are less than $750, the organizer has a choice of Arizona Catering Company or a caterer from the Approved Catering List.

Alcohol is allowed in ENR2, provided all university policies are followed. An Alcohol Permit Application must be submitted for all events where alcoholic beverages will be served on University of Arizona property. If approved, alcohol must be served by an approved licensed bartending service. Application form must be submitted at least two weeks prior to event date.

Room S120, the Café Commons, is only available outside café hours (after 5 PM, Monday through Thursday, after 3 PM on Friday and on weekends). DO NOT MOVE ANY FURNITURE OR TABLES without help from FM. Doing so may result in gouges in the flooring, for which event organizers will be held financially responsible.

Rooftop events must have UAPD security for the duration of the event if outside business hours (Monday through Friday, 9 AM to 5 PM).

Courtyard food and beverage is limited to one-sided buffet lines only, except directly in front of the Cafe Commons.

No reservations will be accepted for classes (anything with credit) in any room, with the exception of SNRE in room S210.

Reservations are not confirmed until organizer receives a confirmation email from AIR. Please allow 1 to 3 business days for your request to be processed.

Reservations are not confirmed until AIR receives the signed contract from the event organizer along with the deposit for the space(s).

The Certificate of Insurance must be received PRIOR to the event, or the event will be canceled.

Weekend events will incur an additional custodial charge, as per the Facilities Management Notice.

AIR will issue a final invoice a week after the event. The final invoice will include the rental fee, along with any additional charges or fees incurred during the event.