Attention ENR2 room requestors:
- Beginning July 1, 2022, the FM Special Events form must be submitted at least 10 DAYS prior to the event date. Late forms will incur late charges from Facilities Management.
- AIRES is no longer accepting day-of OR week-of reservations. ALL reservation requests must be made 7-10 business days in advance. Events with food must be submitted at least 10 DAYS in advance. All room requestors should use the calendar of reservations to see if their desired rooms are available.
Please view the Calendar of Availability and our full Room Reservation Policies below before reserving a space here at ENR2.
NOTE: AIRES-managed rooms are NOT available for reservation for academic courses.
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Outdoor courtyard on the first floor.
No tables or chairs provided; no A/V equipment provided.
Cafe commons area on the first floor; indoor area only.
Tables and chairs in the cafe provided; no A/V equipment provided.
*The cafe commons is only reservable outside of the Slot Canyon Cafe's normal business hours.
Max. occupancy: 120 standing, 70 seated
Outdoor patio on the north side of the ENR2 roof level.
Two picnic tables and benches provided; no A/V equipment provided.
*University Police required for events occurring after 5PM or on the weekend
Max. occupancy: 22/25
Seats provided: 12
Small conference room located on the first floor in the Cafe Commons.
Conference table and 12 chairs provided. Screen with HDMI hookup provided; camera for videoconferencing available via USB hookup. Table equipped with electrical outlets, and data jacks are available in the room.
Max. occupancy: 140
Seats provided: 120
Tiered lecture hall located on the southwest side of the first floor.
Fixed tables with 120 moveable chairs, classroom style. Two projectors, screens and house computer (PC) available for use; HDMI and VGA cables for connecting a laptop; two handheld and five lapel microphones; two front-facing cameras and one audience-facing camera.
Max. occupancy: 74/66/67
Seats provided: 40
Seminar rooms located on the south side of the second floor.
Classroom setup with 20 tables and 40 chairs per room. Two projectors, screens and house computer (PC) available for use; HDMI and VGA cables for connecting a laptop; one front-facing camera and ceiling mics; one lapel microphone is available for check-out only.
Max. occupancy: 10
Seats provided: 8
Small conference room located on the north side of the fifth floor.
Conference table and 8 chairs provided. Screen with HDMI hookup provided; camera for videoconferencing available via USB hookup only in N585.
Max. occupancy: 49
Seats provided: 35
Conference room/pod on the northeast side of the fifth floor.
Classroom setup with 15 tables and 35 chairs available. One projector and screen, two display monitors and house computer (Mac) available for use; HDMI and VGA cables for connecting a laptop; one lapel microphone is available for check-out only. Videoconference capabilities are no longer available.
Max. occupancy: 36
Seats provided: 30
Conference room located on the sixth floor/roof.
Fixed tables with 30 chairs available; countertops available for use. One 98" display monitor and house computer (Mac) available for use; two HDMI cables for connecting a laptop; two cameras and remote mics.
*Requires special permission to reserve. Contact email@example.com(link sends e-mail) for more information.
Calendar of Reservations
Room Reservation Policies
All policies should be taken into account as they apply to various types of events occurring in ENR2. The most noteworthy policies include:
- Bump Clause
- The Facilities Management Special Events form
- UAPD requirement for rooftop events
- COVID-19 policies
- AV technology policies
AIRES-managed rooms in ENR2 are available for use by University of Arizona students, faculty, and staff at no cost, primarily for special, one-time events. Recurring meetings may be accepted, but these meetings will be subject to the bump clause. Any recurring reservation requests that are accepted will additionally ONLY be scheduled for the current semester.
AIRES-managed rooms are NOT available for reservation for academic courses (anything with credit).
Special, one-time events have priority over recurring events. AIRES reserves the right to bump with 72 hours’ notice a recurring (or, on occasion, other) event for a special, one-time event. If this occurs, we will attempt to find alternate space within ENR2 if at all possible. We will not bump regularly scheduled colloquia for building occupants:
- SNRE on Wednesdays at 2:30 PM
- SGDE on Fridays at 3 PM
- Math department colloquia
Reservations for AIRES-managed spaces in ENR2 must occur within the following timeframes:
|Academic year reservations||6 AM - 10 PM|
|Summer reservations||7 AM - 6 PM|
Reservations will NOT be accepted during holiday weekends and university closures.
AIRES will NOT accept reservations occurring further than nine months into the future.
These COVID-19-related policies are subject to change and dependent on guidance from senior campus administration and the state and local governments. As guidance changes, we will make changes to accommodations.
Events and gatherings are encouraged to use the Student Union Memorial Center for space reservations, as their operations are most able to assist with event needs such as event coordination, catering, and custodial services.
To mitigate the spread of COVID-19, the use of face coverings is recommended, but not required in the ENR2 building and most indoor spaces at the University of Arizona campus.
Details on the size and capacity of our rooms can be found below. We are currently booking rooms at 100% capacity, unless guidance from senior campus administrations changes. We are happy to answer any questions regarding room configurations, socially distant capacities, technology for hybrid events, etc. to ensure the comfort and safety of our room users. Please reach out to our team at firstname.lastname@example.org if you have any questions.
Each AIRES-managed room contains:
- Disposal surgical masks
- Sanitizing spray bottles and paper towels
- Hand sanitizer, stations or bottles
If you need replacements of cleaning supplies or hand sanitizer, please fill out our Cleaning Supplies Request form.
AIRES will NOT provide cleaning services (contact Facilities Management Custodial Services). Please review Facilities Management policies and Custodial Services informational video for further guidance on cleaning.
Disclaimer: AIR is not responsible for enforcement of any campus guidance or mandates; however, if AIR is aware of groups larger than prevailing guidelines allow occupying the rooms, or any other violation of campus policies, AIR will notify the proper campus safety group.
**NOTE: The deadline to submit an FM Special Events form will change from three to 10 business days on July 1, 2022. Forms submitted past the 10 business day deadline will incur charges from Facilities Management.**
If your event includes food/beverages at all, has more than 50 people attending, AND/OR falls on a weekend or after normal business hours, you MUST fill out Facilities Management's Special Event Request form to notify custodial and, if necessary, specify other event needs. This will ensure your rooms are clean and the bathrooms are fully stocked and supplied.
Billing: Because custodial does not normally work on weekends, if you reserve a space on the weekend your event will incur charges via FM. Please reach out to the FM Special Event team with questions about these charges.
Form Deadline: After filling out the FM Special Event Request form and receiving confirmation of submission, please forward the email confirmation to email@example.com. If both FM and AIRES do not receive this confirmation at least three business days prior to your event, we reserve the right to cancel your event.
- Submission includes payment if you are not utilizing a department job number (S#) and have been created an M#. .
Reservation/event cancellations: If the user cancels their reservation with ENR2, it is also the user's responsibility to cancel their ticket with Facilities Management.
Food and beverage are allowed in ENR2 meeting spaces, provided the FM Special Events form is submitted and all university catering policies are followed:
- For university departments or student clubs/groups, Arizona Catering Company must provide all catering services valued at more than $750.
- If the catering costs are less than $750, the organizer has a choice of Arizona Catering Company or a caterer from the Approved Catering List.
Alcohol is allowed in ENR2, provided all university policies are followed. An Alcohol Permit Application must be submitted for all events where alcoholic beverages will be served on University of Arizona property. If approved, alcohol must be served by an approved licensed bartending service. Application form must be submitted to the Student Union at least two weeks prior to event date.
AIRES does not support catering for non-AIRES events; all requests and inquiries must be directed to the Student Union.
Alcohol in ENR2: Alcohol MUST be disposed of by event organizers or event bartenders.
Limited technology is available in each room and specific technology varies. AIRES will coordinate with you to conduct a pre-event site visit, if requested, that includes an overview of the technology available.
We do not provide additional tech such as laser pointers, clickers, or cable adapters.
We do not provide on-site/day-of tech or AV support during your event. However, for emergencies, please call (520) 626-4949 ONLY between 8 AM and 6 PM.
Café Commons: Room S120, the Café Commons, is only available outside café hours (after 5 PM Monday through Thursday, after 3 PM on Friday, and on weekends). DO NOT MOVE ANY FURNITURE OR TABLES without help from FM. Doing so may result in gouges in the flooring, for which event organizers will be held financially responsible.
Courtyard: Courtyard food and beverage is limited to one-sided buffet lines only, except directly in front of the Cafe Commons.
Rooftop: Rooftop events must have UAPD security for the duration of the event if outside business hours (Monday through Friday, 9 AM to 5 PM). Directions to request can be found on the UAPD Special Event Staffing page.
For any recurring reservation requests that are accepted, these requests will ONLY be scheduled for the current semester.
Reservations are not confirmed until the organizer receives a confirmation email from AIRES. Please allow 2 to 3 business days for your request to be processed.
Community users include any groups or individuals requesting to reserve space in ENR2, who are neither UA students, staff, or faculty members. UA alumni without current UA affiliation are considered community users.
To use space in ENR2, community users must submit their request on the community webform. AIRES will then respond to these requests with a contract and further directions for reservation.
Community users will be asked to submit the following to solidify their reservations:
- Payment (check only)
- Signed contract
- Certificate of Insurance
- Confirmation of FM Special Events form submission (if applicable)
Reservations are not confirmed until AIRES receives these items. All must be received at least three business days prior to the event, or the event will be canceled.
AIRES may issue a final invoice a week after the event. The final invoice would include the rental fee, along with any additional charges or fees incurred during the event.
Cancellations for room reservations can be made at any time without a fee. Please alert AIRES of room cancellations ASAP as ENR2 spaces should NOT remain unoccupied and unlocked.
Frequently Asked Questions
For UA users, there is NO cost to reserving AIRES-managed rooms in ENR2. UA users are defined as University of Arizona students, faculty, and staff.
For UA community users, fees will vary based on the space(s) selected and length of reservation. UA community users include any person or group who is not currently a student, staff, or faculty at the university. UA alumni are considered community users. Please email firstname.lastname@example.org for the full list of rates.
AIRES' rooms in ENR2 can be reserved as early as 6 AM and as late as 10 PM during the academic year.
During the summer, reservations as early as 7 AM and as late as 6 PM are accepted.
Reservations will NOT be accepted during holiday weekends and university closures.
No, no additional equipment or resources other than what is already in our spaces are provided. It is the user's responsibility to request equipment and prepare the necessary resources for their event beforehand.
Additional resources AIRES will NOT provide include:
- Technology, including clickers/pointers, cable adapters, extension cords, and OWL cameras
- Furniture, including banquet tables and chairs
- Whiteboard markers, erasers, or any other classroom supplies
- Directional/event signage INSIDE the spaces
Please review the instructional tech sheets in the room and attempt basic troubleshooting on room software. If issues persist, users may call 520-626-4949 between 8 AM and 6 PM on weekdays only. Further assistance after hours is unavailable.
Submission of the form is required if an event will have food and/or beverage, AND/OR more than 50 people, AND/OR fall on the weekend. This is required at ENR2, as well as other locations on campus.
FM operates separately from AIRES; ENR2 users must submit their form to FM, then forward their submission confirmation email to email@example.com.
The job number is a five-digit number Facilities Management uses to charge UA departmental accounts for their services on campus. Job numbers might be
For the Special Events form:
- UA users can find their departmental job number (S#) from their administrative leads or business offices.
- Non-UA users or those funding their event with non-UA funds can enter all zeroes into the webform. FM will then create an M number for the user.